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The Event Design And Planning Process

Florida Event Design

How will an event design team work with me to create my event?

Working with an event design team can truly take an event from “good” and “fun”, to “amazing” and “unforgettable”. The experience that a creative event design team can bring to the table is invaluable. At Florida Event Decor, we work closely with our clients — communicating often and effectively — to make sure every detail of the event is to the client’s satisfaction.

Finding the best event design in Florida

No matter what type of event you are looking to host — whether it is a corporate party, a holiday party, or even a wedding — our talented Florida event design team can help you make it a success. Contact us, and see how we can create your dream event!


Jonathan Tyson: “Sometimes it maybe a referral or the in-client may have their DMC (Destination Manager) and that manager may know of us through previous jobs, so we have our referrals. They may call and say, ‘Hey, I have this great idea for 2014, big event, 1500 folks. We want to do a theme, and one of you guys can provide that for us.’ At that point they’ll tell us what they’re looking for. One of our sales teams would do a proposal, both written and photographs.

They may email that to the client and say, ‘This is what we have, this is what we talked about, and these are some of the ideas that we have. We may add a few ideas, that we may think might work for the client.’ Then we begin to add or pick off what may or may not work. At that point, once everybody’s in agreement, they give us an okay. If it’s a build out, our team begins to build whatever that may be. Maybe it’s, say, a facade like a building, or a certain photo finish, or backdrop, or scenic, furniture, or … You name it.

At that point we would have to order how many trucks we’re going to be using that day, what size of the set of crew we’re going to be using, the time to arrive, how much time it takes to get to the location, and then we would set a team up for that day. Preschedule, we go out to the site, call the clients beforehand, and let them know we’ll be on our way. We get there and introduce ourselves, take a survey of the room, and bring all our décor in. We get a floor plan usually from the client or for a pre-emailed floor plan.

Then at that point, we begin to set up the décor, based off a time schedule. Our guys are experienced with how long it takes to set something up, with the whole team. We know these many items may take four, five, six, seven, eight hours. We would request access time in the hotels. Say if something takes eight hours, instead of coming in at 12, we may want to come in at nine, access to the hotel ballroom.

Then at that point we set up and make sure it’s to the clients liking. Then we want to make sure that we have a certain time to come back to take the show apart, whether it’s that same night or the next day.”


The Importance Of Event Design Experience

Florida Event Design

How important is experience when choosing an event design team?

You only have one chance at making a special event the best it can be — and you need an event design team that will deliver truly amazing work. Florida Event Decor has vast experience in event design. Our talented, creative team takes great pride in their work, and sees every event as an opportunity to learn and improve. We are always looking to make our next event even better than the last!

Finding the best event design in Florida

No matter what type of event you are looking to host — whether it is a corporate party, a holiday party, or even a wedding — our talented Florida event design team can help you make it a success. Contact us, and see how we can create your dream event!


Jonathan Tyson: “Well, you will always gain experience in these vineyards. You never stop learning. Every day’s a different day. It’s not the same … you come in, nine to five, you punch a clock, you can’t wait to get lunch or coffee.

You look forward to the sweat equity, working with the client, whether difficult or easy. The easy ones, you want to know why they’re so easy, the difficult ones you want to know ‘Have you not heard of us? Have you not worked with us?’

That’s fine, because that’s human, that’s normal, that is in the situation. It’s just part of the business. It’s what we do.


What Clients Want From A Great Event Designer

Florida Event Design

What do clients need to look for when searching for great event design?

A great event design team will work with the client to ensure that everything — even the tiniest details — are taken care of. Florida Event Decor prides itself in great service. Our team gives each event the utmost attention, making sure the client is informed of everything that is happening, and allowing them to see their event taking shape.

Finding the best event design in Florida

No matter what type of event you are looking to host — whether it is a corporate party, a holiday party, or even a wedding — our talented Florida event design team can help you make it a success. Contact us, and see how we can create your dream event!


Jonathan Tyson: “Some of the expectations are what they saw in photographs or what we have down as far as proposals. Size, we always make sure that we communicate what the size is in case they think that it’s 10 feet, and it’s 20 feet, whatever that may be, to make sure that we’re on the same page.”


Jacksonville Marriott World Golf Village Event Design

Florida Event Design

Event designers working with Marriott World Golf Village resort in Jacksonville FL

Florida Event Decor maintains close relationships with many venues — people that have worked with our design team, and trust the quality of our work. One of these venues is the Marriott World Golf Village Resort, located in Jacksonville.

Finding the best event design in Florida

No matter what type of event you are looking to host — whether it is a corporate party, a holiday party, or even a wedding — our talented Florida event design team can help you make it a success. Contact us, and see how we can create your dream event!


Jonathan Tyson: “Jacksonville, I tend to go to a location called the Marriott World Golf, right off of exit 323, off of 95 north. I have a lot of favorite destination planners there who I consider to be like family. They don’t really ask a lot of questions. They just say, ‘Furniture,’ and we say, ‘What color?’ and we bring it and we set it up. They know us that well that we don’t have to prove anything to them. But our goal in mind, again, like they’re our special client. It can’t be good. It has to be great. That’s always our goal.”